Tender Documentation Services in Maharashtra

Under the Maharashtra Stamp Act, affidavits, declarations, and undertakings (such as non-blacklisting, litigation history, and character declarations) must be executed on non-judicial stamp papers of prescribed denomination (typically ₹100, ₹200, or ₹500 as per RFP terms) purchased through the Government Receipt Accounting System (GRAS) e-stamp system with a verifiable barcode and serial number, duly attested by an authorized Notary Public.

A Unique Document Identification Number (UDIN) is an 18-digit system-generated number issued by the Institute of Chartered Accountants of India (ICAI) to verify the authenticity of documents certified by practicing CAs. Financial balance sheets, annual turnover certificates, net worth statements, solvency certificates, and Available Bid Capacity statements without a valid, active UDIN are rejected by government scrutiny committees in Maharashtra.

Bid Capacity represents the financial ceiling of a contractor to undertake new works without over-leveraging ongoing commitments. It is calculated using the formula: $Available\ Capacity = (A \times N \times 2) - B$ or $(A \times N \times 1.5) - B$, where $A$ is the maximum updated annual turnover in the last 5 years, $N$ is the completion period in years, and $B$ is the value of existing committed ongoing works. The final statement must be certified by a CA with a valid UDIN.

A legally valid MAF must be issued on the official letterhead of the Original Equipment Manufacturer (OEM), addressed specifically to the tender inviting authority with the exact Tender ID and name of work, authorizing the bidding agency to quote, supply, and service the equipment, and guaranteeing 100% authentic products with dedicated 3-to-5-year comprehensive warranty and 5-to-10-year spare parts availability commitments.

A tender-compliant JV deed must be executed on prescribed non-judicial stamp paper, clearly defining the lead partner with at least 51% equity share, specifying the individual technical and financial contribution of each partner, establishing joint and several liability towards the government department, and nominating an authorized signatory through an irrevocable Power of Attorney (PoA).

Yes. We assist contractors, builders, manufacturers, and suppliers with legal drafting, financial certification, and two-cover technical dossier compilation across Mumbai, Navi Mumbai, Thane, Pune, Nagpur, Nashik, Chhatrapati Sambhajinagar (Aurangabad), Solapur, Kolhapur, Amravati, Nanded, Jalgaon, and all other 36 districts of Maharashtra.